Instructions for single abstracts
Please read carefully the instructions before you proceed with the submission of your abstract (available at the bottom of this page).
1. General guidelines
All abstracts should be submitted electronically through the abstract submission system.
The deadline for the submission is 1 May 2023, 18:00 CET. Abstracts received after closing of the abstract system will not be accepted.
By submitting the abstract you agree and confirm that:
- if the abstract is accepted, it will be published in the electronic version of the Abstract Supplement of the European Journal of Public Health (Impact Factor: 4.424).
- if the abstract is accepted, you will attend the 16th EPH Conference. To confirm your attendance, you have to register for the conference by 15 July 2023. If you have not registered by that date your abstract will be removed from the conference programme and Abstract Supplement.
- Your abstract will not be edited. You are responsible for any spelling, grammatical and typographical errors.
Please note that if your abstract is included in a workshop proposal, it should NOT be submitted as a single abstract.
2. Type of abstracts
We welcome the submission of the following types of abstracts:
- Research abstracts
- Policy abstracts
- Practice abstracts
- Training and education abstracts
3. Types of presentation
You should indicate your first and second presentation preference. The following possibilities are available:
- Oral presentations: 60-minute sessions with 8 minutes per speaker including discussion. There will be 5 speakers.
- Pitch presentations: 60-minute sessions with 8 speakers, 5 minutes with 2-3 minutes discussion, maximum of 5 slides per speaker (without animations), including opening or closing slides.
- Posters: All posters must be submitted in advance to the conference and will be displayed during the conference. The score of the abstract will decide if you are scheduled for:
- E-Poster presentations: 60-minute sessions with a maximum of 15 poster presentations. All posters must be submitted in advance to the conference and will be displayed at E-Poster stations in a designated area. Poster sessions are held as poster walks in the parallel programme, moderated by an expert.
- E-Poster displays: these include a number of posters abstracts not included in the so-called poster walks. These posters are merely displayed on the poster stations during the entire conference but not presented/moderated.
4. Conference topics
In order to have a better understanding on the contents of your abstract, we kindly ask you to choose two topics.
The choices are:
- One Health: health threats to people, animals and ecosystems.
- Tackling infectious diseases, preparing for the next pandemic
- Food security, sustainable production and improving nutrition
- Global health and Europe’s role in global health
- Achieving universal health coverage (UHC): reducing health inequity
- Chronic diseases
- Climate emergency and health / Urban health
- Digital health and communication
- Ethics and Law
- Health assessments: impact, technology
- Work and health, Social security and social welfare
- Health care services and systems
- Health promotion, Health literacy, Behavioural insights
- Health workforce, practice and training
- Injury prevention
- Maternal, child and adolescent public health
- Mental health
- Migration, LGBTQI+ and minorities health
- Policy, politics and public health
- Public health genomics
- Public health monitoring, reporting and foresight
- Other public health issues
Please note: we do not allow abstracts from research that received funding by tobacco industry, arms manufacturers, alcohol industry or from partners and commercial contributors whose activities are incompatible with broader public health objectives (Code of Good Practice EPH Conference Foundation).
You are asked to give three keywords that would best fit the content of your abstract. They are used for programme planning only. Try not to use the words from the above topics you have chosen. Please, use our autocomplete system for first 2 keywords. The 3rd keyword is of your choice.
6. Guidelines for authors
All abstracts must be submitted and, if accepted, must be presented in English.
All abstracts have a limit of 2,000 characters, including spaces. The title, keywords and authors’ information are not included in that limit. If you exceed the character limit, the system will not accept the abstract.
Graphics or tables cannot be accepted because of production limitations.
Abstract titles should be in lower case, except the first word, abbreviations and countries. Do not use capital letters only and avoid using abbreviations or acronyms. Give geographic location and dates if applicable.
Author and co-author: you can include up to 10 co-authors. Please follow the instructions carefully and make sure that first name(s) initial(s), last name, department, institution, town and country are completed. To add an author, click on ‘add additional author’. To add an affiliation, click on ‘add additional affiliation’. Please make sure that you use the English version of the institute, town and country. Spell out the full name of the institution and do not use abbreviations such as ‘Univ.’ for ‘University’. Please make sure that the presenting author is also listed under authors.
Presenter: a submitter is a default presenter. You may change the presenter by entering another email. Please note there is a limit of 3 abstracts per one presenter.
Amendments: changes to the abstract are possible until 1 May by re-entering the abstract in your profile.
Abstracts should be structured depending on the type of abstracts as follows:
Download the submission guidelines
7. Evaluation procedure
All submitted proposals will be reviewed by the International Scientific Committee (ISC). Each proposal will be reviewed by 3 to 4 reviewers and scored on the basis of the following criteria:
- Does the abstract follow the guidelines?
- Is the subject matter appropriate for the Conference?
- Is the information new enough and innovative?
- Is the overall quality of the abstract sufficient?
- Is the methodology adequate or sufficient to support conclusions?
- If applicable, is the design of the study appropriate?
- Do data adequately or sufficiently offer support for conclusions?
- Are the results adequately summarised?
- Does the information have relevance for the rest of Europe?
You will be notified of the acceptance of your abstract(s) by 10 June 2023, and the score will be added in the abstract submission system. This means you will have to log in to find out the decision on your abstract.
Amendments to the abstract are possible until 1 May by re-entering the database. Between 1 May and 10 June, the abstracts are being reviewed by the ISC and cannot be amended. Accepted abstracts can be corrected from 10 June until 15 July. After 15 July corrections are no longer possible.
Further instructions for authors whose abstracts are accepted will be posted on the website.
9. Changes in presenting author
The submitter is considered the presenting author and is responsible for delivering either the oral or poster presentation if the abstract is accepted. In case the presenting author is unable to attend the EPH Conference, a substitute presenter may take the presenting author’s place. The new presenter must be listed as co-author on the abstract and must be registered for the Conference.