Abstract submission

How do I submit an abstract?

You can submit your abstract through the online submission system available on the conference website. The system closes on 1 May at 18.00 CET, after which you will no longer be able to submit your abstract for the 19th edition of the EPH Conference.

How are abstracts selected?

Abstracts are scored by the International Scientific Committee, and acceptance is based on the average score.

Do I need an accepted abstract to attend the conference?

No, you are welcome to attend the conference regardless of whether you have submitted an abstract or had one accepted.

Will I be able to present virtually at the Conference?

No, the Bilbao 2026 Conference will be in-person only.

Is abstract submission open to non-governmental organizations as well?

Yes, abstract submission is open to non-governmental organizations.

Can I submit more than one abstract?

Yes, there is no limit to the number of submitted abstracts. However, there is a limit of three abstracts per presenter.

I want to submit an abstract with work that has already been published elsewhere. Is this acceptable?

No, abstracts must contain original material that has neither been published nor presented elsewhere prior to the Conference. Encore abstracts are not permitted.

Will you extend the submission deadline?

We cannot extend the deadline. The submission period runs from 1 February to 1 May each year. Due to the review process, we do not make exceptions. If you miss the deadline, please consider submitting your work for the next EPH Conference.

Will you accept late-breaker or delayed abstracts?

Unfortunately, we cannot accept late-breaker abstracts. Due to the review process, no exceptions are possible. Please submit your work for the next EPH Conference.

Which email address should I use when submitting my abstract?

We strongly recommend using the same email address that you used to create your EUPHA/EPH account when submitting your abstract. Abstracts submitted using a different email address will not be correctly linked to the submitter’s registration and will not be included in the abstract supplement. If you have not registered for an EUPHA/EPH account before, you will be able to do so after submitting your abstract.

If I chose the poster presentation as my first option, why couldn’t I choose oral presentation as my second option?

Presentation options are hierarchical (oral > pitch > poster > withdraw). If you choose oral as your first option, your second choice may be pitch, poster, or withdraw. However, if your first choice is poster, the only second option available is withdraw.

Is the 200-character limit for the main message part of the 2,000-character abstract limit?

No, the main message field has a limit of 200 characters, which is separate from the 2,000-character limit for the abstract field.

When will I be notified about the results?

You will be notified of abstract acceptance by 10 June. The scores will be available in the abstract submission system, and you will need to log in to view your results.

The presenter for my abstract is under 30 years old, but I forgot to indicate this. Can I change it?

Yes, you can update your abstract until 1 May.

Is an expedited review of an abstract possible?

No, all abstracts are reviewed after the submission closes on 1 May. Abstracts are scored by the International Scientific Committee, and acceptance is based on the average score. Decisions cannot be made earlier and will be announced via email from 12 June 2026.

I cannot proceed with submitting an abstract because the system requires an affiliation number.

The affiliation number corresponds to the affiliations you add below the author. You may add up to three affiliations per author, and the affiliation number will range from 1 to 3.

I haven’t received confirmation after submitting my abstract.

First, check your spam folder. Submitted abstracts are also visible in your account. If you didn’t receive a confirmation email and the abstract isn’t in your account, your submission failed.

Can you confirm that my abstract was successfully submitted?

A confirmation email is automatically sent to the submitter after successful submission. You can also check the status of your abstract in the submission portal.

I have lost my login/password and tried to reset it, but I haven’t received any email from you.

The email with the link to reset the password may end up in your spam folder or be blocked by your email server. Please check these before contacting us.

Can I amend my accepted abstract?

Yes, you can edit your abstract up until 1 May 2026 18: CEST. After this date, no more changes can be made.

Can I change the presenting author?

Yes, log in before 15 July, use “Modify abstract” to set a new presenter. The new presenter must be registered for the conference before the change can be made.

I have already confirmed to present, can I still change the presenting author?

Yes, you can. Please send the name and email address of the new presenter to abstract@ephconference.eu. Note that the new presenter must be registered for the conference before the change can be processed.

Will the abstracts be published?

Yes, all accepted abstracts are published in the Abstract Supplement of the European Journal of Public Health (Impact Factor 4.2), if the presenter registers by 15 July 2026. We will not publish an abstract without a registration.

Why aren’t co-authors listed in the programme?

The conference programme only shows presenters. Co-authors appear in the published Abstract Supplement.

Do I have to register as a presenter?

Yes, all presenters must register. If you do not register, your abstract will be removed from the programme.

Do co-authors need to register?

No, only the presenting author must register.

If co-authors want to view posters/presentations, do they need to register?

Yes, only registered participants can access presentations.

Other categories

Programme

When do I need to be in my session room?

Be in the room 10 minutes before the session starts to meet the chair and fellow presenters.

Will I be able to present virtually at the Conference?

No, the Bilbao 2026 Conference will be in-person only.

If I chose the poster presentation as my first option, why couldn’t I choose oral presentation as my second option?

Registration

My institution will pay my conference fees, how do I proceed?

During registration, you can fill in the invoice details. Select ‘payment by bank transfer’ at the end of registration, and an automatically generated invoice will be sent by email. Payment is due within 14 days after registration.

Can I add a pre-conference to my registration?

Yes. If you are already registered and would like to add a pre-conference, simply reply to your original registration confirmation email. Please include the full title of the pre-conference you wish to attend. You can view the full list of pre-conferences here. Once we receive your request, we will send you an updated invoice and a direct payment link.

I am EUPHA member but during registration, it shows I am not a member. What should I do?

Please contact membership@eupha.org. If you are an employee of an EUPHA Institutional Member and have just set up a personal account, membership needs to be added manually. If you are member through a national association then we have not received the information yet. Wait with setting up a registration account until you have received confirmation as we will not update registrations to the member rate as stated on the registration page.

The conference

Is the 19th EPH Conference accredited?

Accreditation arrangements will be confirmed in due course.

When do I need to be in my session room?

Be in the room 10 minutes before the session starts to meet the chair and fellow presenters.

Where is the conference being held this year?

The 19th edition of the EPH Conference will be held at the Euskalduna Conference Centre, Abandoibarra Etorbidea 4, 48011 Bilbao, Bizkaia, Spain.