No. Travel grants are not available.

Yes, at the end of the registration process, you can choose to pay by credit card (payment is immediate) or by invoice (payment due within 14 days). If you prefer a direct payment link, please reply to your registration confirmation email. We are unable to charge credit cards over the phone.

Yes, the details will be provided on the registration confirmation you will receive.

Make sure you have all the necessary information before registration. Enter the PO number in the reference field during registration. If you are already registered, you can request a new invoice by replying to your registration confirmation email.

Payments made by bank transfer are not automatically linked to your registration. They need to be manually processed, which can take a few working days, especially during peak periods (e.g., holidays). You will receive a notification by email once your payment has been applied to your registration account.

Yes. Group invoices are available upon request. Please contact us using the details provided at the end of these FAQs.

We recommend that you register and pay the fee yourself, then reclaim the costs from your employer. Registration and payment are the responsibility of the delegate. We do not provide services directly to employers but to delegates.

During registration, you can fill in the invoice details. Select ‘payment by bank transfer’ at the end of registration, and an automatically generated invoice will be sent by email. Payment is due within 14 days after registration.

Yes. If you are already registered and would like to add a pre-conference, simply reply to your original registration confirmation email. Please include the full title of the pre-conference you wish to attend. You can view the full list of pre-conferences here. Once we receive your request, we will send you an updated invoice and a direct payment link.

Please contact membership@eupha.org. If you are an employee of an EUPHA Institutional Member and have just set up a personal account, membership needs to be added manually. If you are member through a national association then we have not received the information yet. Wait with setting up a registration account until you have received confirmation as we will not update registrations to the member rate as stated on the registration page.

Unfortunately, VAT cannot be excluded from your invoice. VAT is charged according to the host country, and the EPH Conference is obliged to pay VAT on each registration. Intracommunity EU reverse charges are not applicable in this case.

No, you are welcome to attend the conference regardless of whether you have submitted an abstract or had one accepted.

Tuesday 10 November: 08:00 – 18:00
Wednesday 11 November: 08:00 – 18:00
Thursday 12 November: 08:00 – 18:00
Friday 13 November: 08:00 – 14:00

Your entrance ticket, including a QR code, will be emailed to you about one week before the conference. If you do not see it, please remember to check your spam or junk folder.

You will need to provide a document confirming your full-time student status, such as a letter from your university. You can upload this during registration.

Yes, your certificate of attendance will be sent by email within two weeks after the conference. Please check your spam folder if you don’t see it.

More information on obtaining a visa invitation letter can be found here: EPH Conference visa information

The email with the link to reset the password may end up in your spam folder or be blocked by your email server. Please check these before contacting us.

Yes, you can. Please send the name and email address of the new presenter to abstract@ephconference.eu. Note that the new presenter must be registered for the conference before the change can be processed.

Yes, all presenters must register. If you do not register, your abstract will be removed from the programme.

No, only the presenting author must register.

Yes, only registered participants can access presentations.

Given the scale of our conference, we are unable to complete administrative procedures or fill in institution-specific forms for delegates (more than 3,000 in total).

Our delegates represent a wide range of institutions and universities worldwide, each operating under different internal processes. It is therefore not feasible for us to accommodate individual institutional requirements.

As stated in our FAQs, delegates are expected to register and pay individually and, where applicable, seek reimbursement from their institution.

We do not act as a supplier, and responsibility for registration and payment lies exclusively with the delegate.

Please refer to our Registration FAQs for further questions: Registration FAQs